General Ledger ERP Solution in Bahrain and GCC Countries

Optimum General Ledger is a Fully-fledged Activity-Based Cost Accounting (ABC) System that has unlimited segments of Chart of Accounts, Profit Centers, Customer Defined Analysis Code and Cost Centers. It is a Multi-company, Multi-branch and Multi-currency system. It complies with all the International Accounting Standards (IAS) in addition to Financial Reporting Standards (IFRS).

It has a fully-fledged built-in Customer / Vendor Sub-Ledger to manage all the transactions. The General Ledger Module has a powerful parameterization and a drill down facility starting from any Financial Statement Report till the transaction and its supporting documents. It has the capability to inquire and report in order to retrieve any information anytime.

Available on three platforms: browser-based Intranet/Internet and cloud computing.
Online real-time posting, resulting in online real time financial reporting.
Bilingual capability: Arabic/English, you log into the system with the language of your choice.
Extensive MIS reporting (in both languages).
Document printout option upon any task per formed.
Multi-level access to the system and powerful central security control.

Functionalities

Journal Vouchers

Journal Vouchers Module is a fully-fledged Activity-based Cost accounting (ABC) system. Entries are posted according to Company, Branch, Profit Center, Cost Center, Analysis Cost, Customer or Vendor and Currency. Entries can be posted manually or as preset vouchers or called from previous posted Journal Voucher (JV).

Also, entries are posted to GL automatically from Optimum ERP Systems or from any Customer Legacy Systems through Optimum Application Program Interface API. Once Entries are posted through Journal Vouchers all GL Statements, Customers Statement, Vendor Statements and the Financial Reports can be produced by a click of a mouse.

Journal Voucher Functionalities:

Journal Voucher (JV) Posting
Multiple Journal Voucher (JV) Posting
Daily Currency Rate Posting
Journal Voucher (JV) Cancellation
Journal Voucher Inquiry & Reporting
Currency Rate Inquiry & Reporting

Preset Journal Vouchers (PJV)

Preset Journal Vouchers (PJV) Module is a fully-fledged Activity-based Cost accounting (ABC) system; which allows users to set the repetitive Journal Vouchers and call them whenever required. PJV Entries are posted according to Company, Branch, Profit Center, Cost Center, Analysis Cost, Customer or Vendor and Currency.

PJV can be posted by customer or vendor with specific retention to be posted in a periodical basis i.e daily, monthly yearly etc. The posted preset vouchers will be available in an input mode in Journal Voucher Module in order to be verified and applied.

Preset Journal Voucher (PJV) Functionalities:

Preset Journal Voucher (PJV) Posting
Multiple Preset Journal Voucher (PJV) Posting
Preset Processing
Preset Journal Voucher (PJV) Cancellation
Preset Journal Voucher (PJV) Inquiry & Reporting

Budget

Budget Module is a fully-fledged Activity-based Cost accounting (ABC) system. Entries are posted according to Company, Branch, Profit Center, Cost Center, Analysis Cost and Currency. Data entry of the budget is totally automated where automatic Input Form can be distributed to each unit and upon approval system will consolidate.

Also, Budget Module allow to call previous year budget and amend manually or modify by percentage. The budget can be utilized for reporting purpose only and can be utilized to control spending or both for controlling and reporting purpose.

Budgeting Module Functionalities:

Budget Posting
Budget Processing
Budget Amendment
Budget Inquiry & Reporting

Account Reconciliation

The Reconciliation Module will reconcile all ledger entries vs counter-parties’ entries whether the counterpart is a customer or a bank or even current account within the group. This has parametrized uploader system where you can map the reconciliation field required against the uploader file. It can accept any type of file be it text, excel, pdf etc.

The Reconciliation Module reconciles the transaction between the two files by reference and amount. Also, it will sum the amount for the same reference and compare them with same amount and same reference in the second file if match will reconcile.

Account Reconciliation Module Functionalities:

Reconciliation Setup
Counterparties Statement Upload
Reconciliation Processing
Reconciliation Inquiry & Reporting

Financial Reporting

The Financial Reporting Module compiles all the financial reports required as per the internal / external auditors and the management. The Module compiles all reports as per the requirement of the financial control and the accounting standard IAS and IFRS. The drill down facilities within the reports allows to reach till the individual transaction.

The Module has unlimited companies, has unlimited branches, has unlimited chart of account levels and has unlimited accounts with different currencies. The Financial Structure Module allow to open accounts through an application program interface (API).

Financial Reporting Module Functionalities:

Financial Statement
Income Statement
Cash flow Statement
Trial Balance Statement
Statement of Account
Journal Vouchers

Financial Structure

The Financial Structure Module allows to open one main chart of account to relate all accounts to it. Once the chart is open you can relate the same accounts to unlimited chart of accounts for the reporting purpose. The Module also allow to report the financial in different currencies than the base currency.

Financial Structure Module Functionalities:

Standard Chart
Multiple Chart
Account Profile
Currency Profile

Activity/Cost (ABC) Structure

The Activity/Cost (ABC) Structure Module allows to open multi-level structure for the activities and the projects, multi-level structure for cost center and Department, and multi-Level structure for account analysis. This Module will require to pass these three-activity based cost accounting items with each financial transaction in the Journal Voucher.

These three structures are available across the organization and can be linked to all the organization companies and branches to manage the activity-based cost accounting reporting. Also, these three structures will be available in the budget system for budget.

Activity/Cost (ABC) Structure Module Functionalities:

Group Chart
Companies Chart
Branches Chart
Activity/Project Chart
Cost Center/Department Chart
Account Analysis Chart

Customer/Vendor Sub-Ledger

The Customer/Vendor Sub-Ledger Module allow to open unlimited customer and vendor accounts and categorize them based in organization needs i.e. by country, by type, by product etc. All these accounts should be linked to control accounts in chart of account. The Customer/Vendor Sub-Ledger Module will allow to open.

This Module allows to produce reports and control the processes according to the customer/Vendor exposure i.e. country, currency, category etc. It allows to add a preset Journal Vouchers against each customer/Vendor account to manage the periodical accounting.

Customer/Vendor Sub-Ledger Module Functionalities:

Customer/Vendor Categories
Customer/Vendor Profiles
Customer/Vendor Accounts

Business Intelligence Reporting

Business Intelligence provides the most user-friendly mechanism to transform, access, analyze and present your business data in the most stunning way. It helps users to turn complex data into actionable insights that can be easily understood.

Users can connect virtually to any Optimum ERP data, both in the cloud or the local server. They can also analyze the data and share insights on the web or on mobile devices. Users can generate and share rich and interactive reports to visualize and analyze your data.